Administrative Assistant

Administrative Assistant

Full-time |  Operations  | Location – Olathe, KS, 66022

Use your experience to provide support to the department through excellent customer service and performance of key administrative tasks. Want to be part of a global company? Apply today!

YOUR ROLE AND RESPONSIBILITIES

You’ll deliver short and long term projects that support the business strategy. This will involve:

• Perform basic filing, maintain and enter data into company systems as needed

• Provide information by answering basic questions and requests

• Assist in the creation of reports and presentations, create and prepare materials and presentations for departmental meetings and monthly reports

• Plan and coordinate departmental events, training sessions, and meetings including communication, scheduling, and catering

• Assist with creation, revisions, and maintenance of work instructions, reports and spreadsheets

• Coordinate with Executive Assistant for ordering of office supplies for department

• Assist with booking/scheduling travel for team members

• Seek out additional opportunities, tasks and assignments from Manager to maximum time and team efficiency

Assist with department specific needs including:

• Enter order confirmations from suppliers into the system

• Review price updates from suppliers together with Supplier Responsible and Buyer

• Expedite or De-Expedite orders from Supplier Responsible and Buyer

• Perform updates on purchase orders once order has shipped from supplier

• Assist in the Supplier File creation process including compliance screening

• Review of order dates and overdue dates with the Supplier Responsible and Buyer

• Work backorder reports with Supplier Responsible and Buyer to identify alternate suppliers for purchase orders

• Record and follow-up actions from Supplier visits for Supplier Responsible and Buyer

• Collect and assist with resolving receiving issues together with Supplier Responsible and Buyer

• Assist Supplier Responsible and Buyer in ordering and tracking new product development samples

• Assist Supplier Responsible and Buyer and Accounting with matching and approval of invoices

• Create end of month reports for Supplier Responsible and Buyer and/or management team

• Track data for Supplier Responsible and Buyer including backorders, inventory, and/or overdue dates

• Learn to document work in an organized manner

• Accept and act on feedback from leadership

• Work collaboratively in a team environment to learn about and strive to achieve departmental sales goals and balanced scorecard objectives

• Work professionally and in a positive and respectful manner with other TVH departments

• Understand TVH’s Mission, Vision, Values, and culture Performs other duties as many be assigned 

HOW TO SUCCEED / YOUR PROFILE

We’re looking for someone who can come up with simple solutions to complex problems. To join us you need:

• Must possess a minimum of one year work experience performing substantially similar administrative essential functions

• Must possess a minimum of one year customer service experience 

• Demonstrates proficiency navigating and assisting others with navigating web based software systems

• Demonstrates effective verbal, written and interpersonal communication skills with a proven ability to communicate effectively across all levels of the organization

• Demonstrates effective organizational, time management and follow up skills

• Demonstrated ability to effectively manage and prioritize multiple tasks

• Must be team oriented, possess a positive attitude and collaborate effectively with others to achieve goals in a fast-paced, deadline driven environment

• Demonstrates intermediate proficiency using Google Mail, Sheets, Docs, Calendar, and Excel

• Demonstrated ability to work with other departments to achieve business objectives

• Demonstrates professionalism, discretion and confidentiality

• Demonstrates a desire and commitment to promote and share the TVH mission, vision, values, and culture

• Preferred - Associate’s degree from an accredited college or university in related field of study

WHAT’S IN IT FOR YOU

You’ll be part of a people-centric culture, where your well-being matters.  Our comprehensive package offers standard benefits such as medical, dental, and vision, plus unique benefits such as our onsite health clinic and our incredible dollar for dollar 401(k) match up to 6%. At our HQ, there’s an on-site preschool, restaurant and where you can get active or enjoy our regular team get-togethers. 

We also offer:

• Opportunities for professional development, including access to LinkedIn Learning and many in-house/external training courses

PEOPLE ARE AT OUR HEART

TVH is a global business with a family atmosphere, where people are at the center. We value clarity, mutual respect, kindness and open communication. Our people are down-to-earth, easy to work and engage with. We welcome differences and celebrate new ideas.

ABOUT TVH

TVH is a parts specialist for quality parts and accessories for material handling, industrial vehicles, and construction and agricultural equipment. Working at TVH is opting for a company that excels as an international market leader and is well-known for its unstoppable craving for innovation.

TVH is an Equal Opportunity Employer. TVH will not discriminate against applicants based on race, color, religion, national origin, sex (including pregnancy and gender identity), sexual orientation, genetic information, or because they are an individual with a disability or a person 40 years old or older.